While we may request and would appreciate your input and recommendations regarding specific travel options, Seeress reserves the right to make all travel arrangements for transportation, lodging, and related incidentals.

Please remember that we travel extensively, and it is vital that we arrive for your presentation as rested and physically prepared as possible. To that end, Seeress’ travel arrangements are always made with both optimal comfort and reasonable budget in mind. It is important to us, and to your participants, that we be able to function with all the energy that you deserve. The guidelines listed below are presented with that goal in mind.

Reimbursement requests for travel related costs will be sent immediately after all expenses have been incurred, together with photocopies of supporting documentation (actual invoices or credit card receipts) for flights, car rentals, hotels, and major expenditures. Smaller related incidental expenses, such as tips and similar costs, may not be supported with copies of receipts, but will be categorized. Expense reports are payable upon receipt. Seeress reserves the right to immediately bill for expenses paid well in advance of a presentation, such as flights, hotel deposits, and specific purchases as agreed.

Flights - Contiguous 48 United States and Canada:

• we will fly the most direct flights available.
• we will reserve as far in advance as reasonable to secure the best fare
• we may upgrade as appropriate on longer flights.
• we will usually plan to arrive the evening before in order to reasonably ensure that we are at the presentation site on time.

Flights – International, including Hawaii and Alaska:

• we will fly business class, if available.
• we will usually plan to arrive a day or more in advance of the presentation in order to ensure to be on time.

Lodging:

• we will choose centrally located hotels, usually with a member of one of the larger upscale chains; when appropriate, we may consider on-site lodging; costs may include related incidentals.
• we will upgrade to larger rooms or suites when reasonably available.

Car Rentals, Taxis, and Similar Expenditures:

• we will undertake to be reasonable with all these expenses, in relation to the site location; costs may include related incidentals.

Car Mileage:

• we will charge the current Internal Revenue Service business mileage rate for all travel by non rental cars, plus tolls and parking.

Meals and Personal Expenses:

• All such costs will be the responsibility of Seeress, unless there is a specific business purpose for a meal or expenditure, usually upon your request.